The human resources (HR) department is responsible for managing an organization’s most important asset – its employees. HR professionals handle a range of tasks, including recruitment, onboarding, performance management, benefits administration, and compliance with labor laws and regulations. As a result, HR departments generate and maintain a vast amount of documentation, from resumes and job descriptions to employee records and compliance reports. This makes document management a critical component of any HR department’s operations.
A document management suite (DMS) is a software application designed to manage the creation, storage, retrieval, and sharing of digital documents. It can help HR departments streamline their workflows and improve efficiency by automating routine tasks such as filing and indexing documents. Here are some of the ways a DMS like Paperwise Symphony can benefit HR departments:
Organizing and centralizing employee records
HR departments generate and maintain a large volume of employee records, including resumes, job applications, performance evaluations, disciplinary actions, and payroll records. A DMS can help HR departments organize and centralize these records, making them easily accessible and searchable. This can save time and reduce the risk of errors, such as misplacing or losing important documents.
Paperwise Symphony adds a one-stop-shop for all your employee records. Ensure your employees personal identifiable information is secured behind multi-layer protocols and controls that you can customize. Our process automation engine enables your to unleash the power of automated workflows. Next lose track of another document by tunneling your data into it’s correct position on the spot.
Ensuring compliance with labor laws and regulations
HR departments must comply with a wide range of labor laws and regulations, such as the Fair Labor Standards Act (FLSA), the Family and Medical Leave Act (FMLA), and the Americans with Disabilities Act (ADA). A DMS can help HR departments ensure compliance by providing automated workflows for document review and approval, tracking document changes and versioning, and providing audit trails.
Paperwise Symphony allows you the customization to ensure your compliance with any organizational, state or federal level regulatory institution. Symphony simplifies the audit process by allowing controlled access to documents within the document management system
Improving collaboration and communication
HR departments often work closely with other departments, such as finance, legal, and IT. A DMS can improve collaboration and communication by providing a central repository for shared documents and facilitating document review and approval workflows. This can help prevent miscommunication and ensure that everyone is working with the most up-to-date documents.
With Paperwise Symphony’s robust integration capabilities, collaboration has never been easier. Seamlessly integrate your current management systems to Symphony for a simple-to-use and powerful document management solution.
Enhancing security and data protection
HR departments handle sensitive employee data, such as social security numbers, salary information, and health records. A DMS can enhance security and data protection by providing role-based access controls, audit trails, and encryption. This can help prevent unauthorized access to sensitive documents and ensure compliance with data privacy regulations such as the General Data Protection Regulation (GDPR) and the Health Insurance Portability and Accountability Act (HIPAA).
Paperwise Symphony Human Resource Solutions
Paperwise Symphony is a document management suite designed with Human Resources departments in mind. Access the power of your data with a simple phrase all while maintaining compliance with all formal, federal, and state requirements. Enjoy the peace of mind of secure data storage and management with our butt solutions, or manage your own data with our on-premises enterprise solution. Experience the ease and power of process automation by using electronic forms to intake new information from inside or outside your organization. Feel confident that you’re remaining compliant at every turn.
Learn how Electronic Forms by Symphony eases your internal and external HR processes.
Contact our experts to learn more about how Paperwise Symphony can revolutionize your HR department.
