Imagine gaining three free hours every workday—a dream for nearly three-quarters of business leaders currently caught in the daily grind of repetitive tasks. Business process automation (BPA) is making this dream a reality, transforming industries and freeing up time for strategic and creative pursuits.
Today, we’re delving into how BPA is revolutionizing industries like transportation, fast food franchises, kitchen and bathroom design companies, and HVAC sales.
But First, What is Business Process Automation?
In essence, BPA leverages technology to take the reins of repetitive tasks traditionally handled manually. This includes utilizing tools such as intelligent document processing, robotic process automation (RPA), machine learning, and system integration.
The primary aim of BPA is to enhance efficiency, reduce errors, and provide deeper data insights while optimizing the workforce. By integrating these technologies, businesses can streamline operations and place more focus on strategic initiatives that drive growth and innovation.
Transportation
In the transportation sector, efficient data and document management are crucial as employees handle vast amounts of information that require precision and timely processing. Process automation enhances this workflow by employing intelligent document capture, which enables truck drivers to import data and documents via mobile capture easily.
AI and machine learning further streamline the process by classifying documents and extracting OCR-generated text based on predefined rules or patterns. This extracted information is securely stored in an archive, seamlessly integrating with other methods like invoicing and approvals. With this. integration, transportation companies can achieve smoother operations and boost overall efficiency in managing complex data demands.
Read our case study on K&B Transportation to gain a deeper understanding of how process automation is transforming transportation operations.
Fast Food Franchises
Fast food franchises can use process automation to simplify tasks like maintenance requests and HR processes. With the ability to automate tasks like maintenance requests and HR processes, franchises can operate more efficiently. For instance, maintenance managers can easily submit requests through an automated system, which then sends a ticket to the vendor via text or email. Once the work is done, uploading the invoice directly into the Accounts Payable (AP) system is a breeze.
As a result, fast food franchises can prevent unauthorized charges in addition to removing the hassle and errors of paper-based processes. Additionally, organizing employee write-ups electronically ensures that all necessary forms signed by employees are readily accessible. This is particularly beneficial for unemployment insurance claims, as it provides a clear history of employee write-ups, enhancing record-keeping and compliance.
Learn how process automation helped Rawson Group, a fast-food franchise business, streamline HR and AP workflows— download part 1 and part 2 of the Rawson Group case study.
Kitchen & Bathroom Design Companies
In the kitchen and bathroom design industry, the burdens of paperwork—from job-specific documents and invoices to spreadsheets and sales records—can bog down productivity. Managing extensive documentation demands precise oversight of spreadsheets, inventory tracking, and cost management, where even minor errors can lead to costly inaccuracies.
Process automation offers a solution to these challenges by integrating seamlessly with tools like QuickBooks and Design 2020, ensuring streamlined and accurate operations. This shift away from paper-based systems reduces friction, speeds up processes, and virtually eliminates errors, allowing companies to enhance creativity and customer satisfaction with improved efficiency.
Download our detailed case study to explore how Kitchen Land USA leveraged process automation to elevate its AP workflows.
HVAC Sales
Navigating the world of HVAC sales often involves a cumbersome reliance on paper. Employees are tasked with manually handling a myriad of duties—searching for, storing, paying, and approving invoices—alongside data review. This paper-heavy approach can make organizing and locating invoices a challenge.
Process automation platforms help HVAC sales reps streamline workflows by enabling the export of document data into Excel formats and utilizing advanced features like simultaneous search capabilities with multi-tab functionality. Such capabilities allow similar documents to be easily stored, grouped, and secured, leading to enhanced productivity and organization.
Dive into our case study on Johnson Barrow and see how process automation helped to achieve greater organization with documentation —read more here.
Process Automation: The Future of Business
BPA is far more than a passing trend—it’s a fundamental shift that is reshaping how companies operate. By automating routine tasks, businesses can shift their focus toward strategic growth and innovation, freeing up valuable resources and time.
This transformative technology is making waves across various industries, significantly boosting efficiency, accuracy, and overall performance. As companies embrace automation, they’re positioned to streamline their operations and gain a competitive edge.
Paperwise: Workflow Automation Software for Nearly Any Industry
Paperwise offers comprehensive workflow automation software that integrates seamlessly with existing systems. Providing advanced features such as intelligent document processing, system integration, and AI capabilities, Symphony by Paperwise is a trusted tool for businesses looking to streamline their processes and boost efficiency. No matter your industry, Paperwise has a solution to help you make the most of BPA.
Schedule a demo with Paperwise today to learn how we can help streamline your business processes and drive ongoing growth and success in your business.
